Health and Safety Audits
It is a legal requirement that companies operating in South Africa comply with the Occupational Health and Safety Act of 1993.
It is a legal requirement that companies operating in South Africa comply with the Occupational Health and Safety Act of 1993. It is the aim of the act that employees are protected and occupational risk is minimised. It makes business sense to ensure that occupational risks are properly managed so that business interruption is minimised.
It is recommended that audits are undertaken annually to assist organisations to focus their resources in areas of most need. Our auditing systems can be measured directly against the OHS Act and ISO 45001 (formerly OHSAS 18001) as well as measuring your status against legal compliance and your own internal standards.
An audit will show exactly how you measure up to legal requirements and HSE guidance, and whether your systems are working in practice. It will act as a benchmark from which you can form a health and safety plan so your valuable time and resources are spent in the areas where they are most needed.
Auditing Designed For You
We have a number of different formats that you can consider and decide what is best for your needs, and we mix and match these so you get exactly what you want.
We have a choice of scored and non-scored audit systems to choose from.
- the scored audits enable a benchmark of performance from which you can compare site by site analysis, or year on year performance against any targets or KPIs you may have set. This is particularly useful when demonstrating to your stakeholders structured systems for achieving continual improvement.
The scope of an audit:
Our auditor will examine your own management policies and procedures for securing health, safety and welfare and any evidence you have to support what you are saying.
There are 3 audit stages:
- Initial gap analysis via interview with key role holders in your organisation.
- Review of evidence to substantiate policies and systems that you state are in place.
- Physical inspection of the workplace and observation of working practices to check the extent to which systems are being followed in practice, and the extent to which these appear to be working. The audit will consider the 30 subject areas of health and safety (or as appropriate) described in the safety criteria below (this list may be customised for specific operations/sectors)
- Management of health and safety
- Accidents and accident reporting
- Display screen equipment
- Electrical safety
- Emergency lighting
- Environmental protection
- Fire prevention and emergencies
- Hazardous substances
- Housekeeping and cleanliness
- Information and communication
- Kitchens, catering and food safety
- Lifts and lifting equipment
- Manual handling operations
- Occupational health
- Personal protective equipment
- Plant rooms, machinery and equipment
- Risk assessment requirements
- Safety Policy
- Safety signs and notices
- Use of vehicles / vehicle safety
- Water services
- Working time
- Work at heights
- Workplace environment
We will prepare and submit a user-friendly written report that identifies where attention is needed to meet legislation or a recognised standard. It will also explain why such attention is needed. Each subject heading will have an action plan on which you can record your own targets and time-frames for addressing, and the people who are allocated with responsibility for the task.
Recommendations will be broken down into three categories:
- icon-red Actions required to meet an actual or implied legal requirement
- Actions required to address a major non-conformity to OHSAS 18001 or other agreed standard
- icon-yellow Actions that are good practice, and would be expected to be taken by your organisation
- Actions required to address a minor non-conformity to the OHSAS 18001 or other agreed standard
- icon-green Other suggestions that, whilst not essential, may enhance the working environment and morale of employees.
We have specially designed audit formats that can identify to what extent your health and safety management systems are meeting the specifications set in the management standard.
If you are not yet meeting the standard, then we can show you where you may be going wrong:
- the extent to which you are meeting legal compliance
- the extent to which you are meeting HSE guidance and industry standards
- the remedial actions that are required, and the priorities for addressing these
- what areas of your management system need development to meet, or maintain compliance with, ISO 45001
This can be the first step towards designing and implementing your management system so it is either aligned to, or can be accredited to, ISO 45001.
Our Specialist Sector-Specific Audits
Some areas of employment have very specific health and safety issues, and may have additional legal standards to meet. To reduce duplication in auditing and management of these areas we have devised specialist audit formats that are unique to the industry or professions needs, thereby offering an integrated approach to management and minimising your resources.
Scored Audit System
Our scored audit system is specially designed for multi-site organisations who wish to measure site-by-site performance. This format can also be useful for single site organisation who wish to measure improvements to their management system year on year.
Please re-mail us on firstname.lastname@example.org or call us on +27 33 342 0529 for further information.